Privacy Policy
Last updated: May 2025
1. Who We Are
FootPrint Healthcare Solutions Ltd ("we", "us", "our") is a healthcare staffing and recruitment agency registered in England and Wales. Company No: [Placeholder]. Registered address: [Address Placeholder].
For data protection enquiries, contact us at: info@footprinthealthcare.co.uk
2. What Data We Collect
We may collect the following categories of personal data:
- Identity data: name, date of birth, NI number
- Contact data: email address, phone number, postal address
- Recruitment data: CV, work history, qualifications, references
- Right to work documentation
- DBS disclosure information (where applicable)
- Health information relevant to occupational fitness (where required by law)
- Technical data: IP address, browser type, page views (via cookies)
3. How We Use Your Data
We use your data to:
- Assess your suitability for healthcare positions
- Conduct compliance and background checks
- Communicate with you about recruitment and placements
- Fulfil legal and regulatory obligations
- Respond to enquiries and manage our client relationships
4. Lawful Basis for Processing
We process your personal data under the following lawful bases:
- Consent — for marketing communications and optional data (you may withdraw at any time)
- Contract — to fulfil recruitment and placement services
- Legal obligation — for compliance checks required by law
- Legitimate interests — to maintain and improve our services
5. Data Retention
We retain candidate data for up to 2 years from the date of application or last contact, unless a longer retention period is required by law. Client and contract data is retained for 6 years in line with HMRC requirements. DBS data is not retained longer than 6 months from the date of check.
6. Sharing Your Data
We do not sell your data. We may share your data with:
- Prospective employers and placement organisations (with your consent)
- DBS processing services
- Cloud storage and IT service providers operating under appropriate data processing agreements
- Statutory authorities where required by law
7. Your Rights
Under UK GDPR, you have the right to:
- Access the personal data we hold about you
- Request rectification of inaccurate data
- Request erasure of your data (where applicable)
- Restrict or object to processing
- Data portability
- Withdraw consent at any time
To exercise any of these rights, contact us at info@footprinthealthcare.co.uk. You also have the right to lodge a complaint with the Information Commissioner's Office (ICO) at ico.org.uk.
8. Cookies
We use essential cookies to operate our website. Please see our Cookies Policy for full details.
9. Changes to This Policy
We may update this policy from time to time. We will notify you of significant changes by updating the date at the top of this page. Continued use of our website after changes constitutes acceptance of the updated policy.
10. Contact Us
For any data protection queries, contact: info@footprinthealthcare.co.uk